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All Tutorials /Smartsheet

How to Hide Rows in Smartsheet

Updated on:
June 5, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to filter and hide rows in your Smartsheet grid.

Quick summary

Hiding rows in Smartsheet is done by creating a filter with conditions that match the rows you want to remove from view. Once the filter is applied, matching rows are automatically hidden from the Grid View without deleting any data.


Steps

  1. In Smartsheet's Grid View, go to the top menu bar and click the Filter button.
  2. Enter a unique filter name into the provided input field.
  3. Configure a specific condition under the Show Rows That Match section, ensuring the conditions correspond to the rows you want to hide.
  4. Click Apply to activate the filter.
  5. The matching rows will now be filtered and hidden from view in your sheet.

📌 Why this matters

Hiding rows in Smartsheet using filters gives teams precise control over what data is visible in their Grid View, reducing noise and keeping projects focused. Rather than deleting records, the filter-based approach preserves all underlying data while surfacing only the rows that matter. This is especially valuable for project managers and team leads who need to share clean, role-specific views of a sheet without creating duplicate documents. Smartsheet's row-hiding feature helps streamline collaboration, improve sheet readability, and maintain a single source of truth across teams.
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