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All Tutorials /Smartsheet

How to Search in Smartsheet

Updated on:
June 5, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to quickly find any item using Smartsheet's Search feature.

Quick summary

Smartsheet's Search feature lets you instantly locate any item across your sheets by typing a keyword and selecting from recommended matches. This built-in search tool saves time by surfacing the exact row, sheet, or item you need without manual scrolling.


Steps

  1. Go to the left-side panel and click 'Search'.
  2. Type the name of the item you are looking for into the search bar.
  3. Review the recommended matches and select the one you need.
  4. The selected item will be displayed for viewing.

📌 Why this matters

Finding specific rows, tasks, or data across large Smartsheet projects can be time-consuming without a reliable search tool. The Smartsheet Search feature allows users to instantly locate any item by keyword, surfacing recommended matches in real time so teams can navigate complex sheets without manual scrolling. This capability improves productivity for project managers, operations teams, and anyone managing high-volume data in Smartsheet. Knowing how to use Search effectively ensures faster decision-making and a smoother day-to-day workflow inside the platform.
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