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How to Integrate FreshBooks with Toggl

Updated on:
June 5, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to integrate FreshBooks with Toggl for seamless time tracking and invoicing.

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In this tutorial, we’ll show you how to integrate FreshBooks with Toggl, allowing you to sync time entries and create invoices effortlessly.

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  1. Log in to your Zapier account and select Create Zap.
  2. Click Trigger and search for Toggl.
  3. Select Toggl as your Trigger.
  4. Select a specific trigger event, such as New Time Entry.
  5. Click Continue.
  6. Map data from Toggl. (e.g., project name, time entry details, hours)
  7. Click Continue to verify your trigger is capturing data correctly.
  8. Click Test Trigger to run a quick test to confirm everything connects properly.
  9. Select which record to use before clicking Continue with selected record.
  10. Select FreshBooks as the action app.
  11. Select an action event, such as Create Invoice, Create Time Entry, or Create Client.
  12. Finalize your setup, then click Continue.
  13. Click the Test step button at the bottom right of the mapping screen.
  14. In the lower right corner, click the Publish button to activate the sync.

📌 Why this matters

This integration eliminates the double-entry problem that plagues freelancers and agencies—manually recreating tracked time as billable entries in your accounting system. You gain automatic invoice generation based on actual time worked, ensuring nothing falls through the cracks during busy periods.

The real value emerges when you realize this creates an audit trail linking every billable hour to specific project activities, making client conversations about scope and billing transparent and data-driven rather than based on memory or rough estimates.

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